Committees

RESPONSIBILITIES OF OFFICERS AND BOARD

• Chair, Board of Directors and Executive Committee (ongoing)
• Prepare agendas of board and executive committee meetings (ongoing)
• Propose chapter development plan, work program, and budget (annually in December or January)
• Serve as standing member on all committees (ongoing)
• Determine the need for ad-hoc and other committees (October-November)
• Coordinate committee appointments/appoint all committees not otherwise structured in bylaws (annually)
• Make all other appointments required by bylaws or which may be prudent (annually)
• Prepare president’s column for each newsletter (ongoing, bimonthly)
• Recommend persons to fill vacant board positions (as needed)
• Attend national planning conference (spring)
• Attend Chapter President’s Council/ fall leadership conferences (as scheduled)
• Represent the chapter at events (as needed)
• Respond to various inquiries of the organization (as needed)

• Address chapter business when quorum of Board is not present
• Complete other duties as delegated by Board

EXECUTIVE COMMITTEE
Chair: Dan Reuter, AICP
Vice-Chair:
Committee Members
Dan Reuter, President
Ellen Heath, President-Elect
Rob LeBeau, VP Programs
Stan Harvey, VP Chapter Services
Tracy Dunnavant, Secretary
Eric Bosman, Treasurer
Gary Cornell, PDO
Kellie Brownlow, PODO
Steve Cover, Chair, Legislative

PRESIDENT-ELECT OR PAST PRESIDENT

• Oversee preparation of chapter development plan (annually in December)
• Chair, Nominations and Elections Committee (appoint annually)
• Chair or serve on committees as appointed by president (ongoing)
• Monitor progress of chapter development plan and work program implementation (ongoing)

• Prepare calls for nominations and recruit candidates (summer)
• Verify membership and prepare slate of candidates (summer)
• Recruit candidate biographies and position statements (summer)
• Certify election results and announce winners (fall)

NOMINATIONS AND ELECTIONS COMMITTEE

Chair: Ellen Heath, AICP

Vice-Chair: Dan Reuter, AICP

SECRETARY

• Maintain all non-financial records of the chapter (ongoing)
• Consolidate and secure storage of organizational records (ongoing)
• Prepare and disseminate minutes of board and membership meetings (ongoing)
• Prepare and disseminate minutes of executive committee meetings (ongoing)
• Distribute agendas, minutes, and reports to all board members (ongoing)
• Distribute membership logs to officers of the board (quarterly)
• Serve as Parliamentarian at board and executive committee meetings
• Notify APA National of changes to the Board of Directors (as needed)
• Maintain membership roster at membership meetings (annually)
• Provide list of student members to Ga. Tech for election (February-March)
• Report to board on filing procedures and retrieval system

• Maintain all financial records of the chapter (ongoing)
• Assist President in preparing the annual budget (annually in December-January)
• Provide reports on fund balances (quarterly or semi-annually)
• Receive and disburse funds (ongoing)
• Maintain corporate registration and U.S. mailbox (ongoing)

FINANCE COMMITTEE

Chair: Eric Bosman

Vice-Chair:

VICE PRESIDENT FOR PROGRAMS

• Appoint and chair Programs Committee (annually in January)
• Appoint and oversee Planners’ Luncheon Coordinator (annually in January)
• Appoint an Awards Committee (or have directors serve) (by Spring annually)
• Prepare and recommend conference schedule at least two years in advance (January)
• Compile and disseminate a calendar of important planning events and activities (quarterly)

• Plan and oversee annual fall conference (ongoing annually)
• Schedule membership meeting (fall conference)
• Determine timing of awards ceremony (fall conference)
• Coordinate fall conference sessions with all functional committees (ongoing beginning February)
• Recruit sponsors and exhibitors to defray conference costs (Summer)
• Prepare evaluation instrument and tally and report conference evaluations

FALL CONFERENCE PROGRAM COMMITTEE

Chair: Rob LeBeau, AICP

Vice-Chair:

Spring Conference Committee

• Plan and oversee spring conference (if approved by Board)
• Schedule board or executive committee meeting at spring conference (Winter)
• Recruit sponsors and exhibitors to defray conference costs (Winter)
• Prepare evaluation instrument and tally and report conference evaluations (Spring)

SPRING CONFERENCE COMMITTEE

Chair: Rob LeBeau, AICP

Vice-Chair:

Planners’ Luncheons

• Plan and oversee at least two planners’ luncheons (summer and winter or as determined appropriate)
• Prepare schedule and secure luncheon locations (annually)
• Recommend agreements for luncheon locations to VP Programs (Semi-annually)
• Distribute notices of luncheon events (Semi-annually)

PLANNERS’ LUNCHEONS COMMITTEE

Chair: Kathy Field and Diana Wheeler

Vice-Chair:

Awards Committee

• Prepare/revise award nomination categories and forms (annually in Spring)
• Distribute award nominations packages (annually in summer)
• Order awards for recipients (annually in fall)
• Provide certificates for outgoing board members (annually at fall conference)
• Announce awards at fall conference (annually at fall conference)
• Prepare news releases on GPA Award winners (annually in October)

AWARDS COMMITTEE

Chair:

Vice-Chair:

VICE PRESIDENT FOR CHAPTER SERVICES

• Appoint and Chair Chapter Services Committee (annually in January)
• Appoint Newsletter Editor (annually in January)
• Appoint Website Committee and Webmaster (annually in January)
• Appoint Membership Committee (annually in January)
• Receive and disseminate job announcements to newsletter editor and webmaster (ongoing)

• Publish four (4) newsletters per year (or as otherwise approved by Board) (bimonthly)
• Recommend newsletter production contract and contractor (annually)
• Mail advertising renewal letters to existing advertisers (annually in December)
• Recruit new advertisers for business card advertisers in newsletter (October-November)
• Publish job announcements, reports, new member/AICP member listings, articles, announcements from APA national, etc. (ongoing)
• Coordinate newsletter mailings with other required notices (bylaws, annual meeting, nominations and elections, awards nomination form, etc.) (ongoing – each issue)
• Ensure that president, secretary, and newsletter editor contact info is provided in each newsletter (ongoing – each issue)

NEWSLETTER COMMITTEE

Newsletter Editor: Bill Ross

Vice-Chair:

Website Committee and Webmaster

• Hire and manage webmaster
• Update website (quarterly at minimum)
• Recruit and select webmaster to maintain website (annually in January)
• Post job advertisements, chapter news, minutes, bylaws, conference flyers, etc (ongoing)
• Investigate prospects for an e-mail discussion list for Georgia Planners

WEBSITE COMMITTEE

Chair: Stan Harvey, AICP

Vice-Chair:

Membership Committee

• Prepare and disseminate membership directory (or post on website) (annually, fall)
• Design and implement new member welcoming system (February)
• Prepare membership brochure (March)
• Recruit new members (ongoing)
• Provide a membership list organized by district to each district director (February)
• Determine dropped members and contact them about maintaining membership (March-April)
• Use directories of city and county planning directors (DCA) to recruit members
• Establish membership recruitment performance targets for each district (see existing membership statistics) (February)
• Prepare a list of new members for publication in newsletter (semi-annually)
• Implement member service projects (shirts, pins, etc.) (ongoing)
• Maintain membership statistics and report on attainment of performance benchmarks (semi-annually)

MEMBERSHIP/MEMBERSHIP SERVICES COMMITTEE

Chair: Stan Harvey, AICP

Vice-Chair:

Diversity Committee

• Provide liaison with minority planners
• Investigate and determine minority composition of the chapter membership
• Monitor research efforts by APA National
• Nurture minority planners to take on leadership positions, serve on committees and task forces and work on special projects
• Provide input to the programs committee on conference sessions of interest to minorities

MINORITIES COMMITTEE

Chair: Adelee LeGrand

Vice-Chair: Paul Forgey, AICP

CHAIR, LEGISLATIVE COMMITTEE

• Appoint and Chair Legislative Committee (annually)

• Conduct survey of membership on legislative priorities (annually in fall and/or spring)
• Prepare/update legislative priorities (annually Summer/Fall)
• Report on bills pending in the General Assembly (ongoing January – April)
• Testify before legislative committees and other groups (as needed)
• Coordinate with legislative subcommittee of Georgia Quality Growth Partnership (quarterly)
• Recommend positions on specific legislation by the Board of Directors (as needed)
• Monitor and report on state agency rules (as needed)
• Coordinate with APA National’s legislative advocacy program (as needed)
• Interact with APA legislative liaison (as needed)
• Attend national legislative conference (annually)

LEGISLATIVE COMMITTEE

Chair: Steve Cover, AICP

Vice-Chair: Dan Reuter, AICP

PROFESSIONAL DEVELOPMENT OFFICER

• Appoint and Chair Professional Development Committee (annually in January)
• Appoint and oversee Student Support Subcommittee (annually in January)
• Appoint and oversee AICP College of Fellows Nominating Committee (annually in January)
• Oversee and report on the election of student representative (Annually in April)

• Conduct AICP Exam Review Course (annually in February)
• Monitor passage rates, AICP Exam (annually in Summer)
• Purchase updated AICP training publications (CDs, study guides, videos, etc)
• Prepare report of new AICP members, give to newsletter editor for publication (upon announcement)
• Develop program of assigning continuing education credits at chapter conferences (ongoing)
• Organize one or more professional development conference sessions.
• Oversee professional development endowment (as needed)

PROFESSIONAL DEVELOPMENT COMMITTEE

Chair: Gary Cornell, AICP

Vice-Chair:

Kellie Brownlow

Phil Clark

Cheryl Contant

Glenn Coyne, AICP

Dan Drake

Leon Eplan

Adam Hazell

Dana Johnson

Dan Reuter, AICP

Vicki Taylor Lee, AICP

Nancy Roney, AICP

Student Services Subcommittee/Student Representative

• Assist in coordinating Georgia Tech Annual Reception (annually late summer/early fall)
• Develop a package of printed materials to encourage student membership and recruit student members (February)
• Distribute conference information to students (March-April)
• Determine whether a student mentoring program is needed (April)
• Provide practical projects for student academic papers
• Administer student paper competition
• Assist awards committee in administering awards program for student projects
• Ensure GPA representation at the Ga. Tech Student Awards Banquet (Spring 2003)

STUDENT SERVICES SUBCOMMITTEE

Chair: Gary Cornell, AICP

Vice-Chair:

AICP College of Fellows Nominating Committee

• Obtain listing of AICP members eligible for nomination (when provided)
• Notify, consider, recruit, nominate candidates for Fellow of AICP (as appropriate)
• Provide names of new AICP Fellows to newsletter editor for publication
• Provide notice of outcome of all applications/nominations for AICP Fellows
• Report to Board on activities and outcomes (annually, Fall)

AICP COLLEGE OF FELLOWS NOMINATING COMMITTEE

Chair: Paul Kelman

Vice-Chair:

PLANNING OFFICIALS DEVELOPMENT OFFICER

• Appoint and Chair Planning Officials Development Committee

• Recruit faculty and volunteers for community planning institute (spring/summer)
• Hold community planning institute (CPI) (annually in summer or as otherwise scheduled)
• Evaluate and recommend curriculum for CPI and other training activities (annually)
• Coordinate program of training with other training providers (ongoing; quarterly)
• Conduct a training needs assessment, or communicate to the membership and Board the results of existing training needs assessments
• Explore the issue of certification of planning officials
• Investigate and recommend additional training programs as may be appropriate (ongoing)
• Provide outreach to planning officials
• Assist with recruitment of planning officials to fill board positions (summer)
• Assist in recruiting planning officials for membership (ongoing)

PLANNING OFFICIALS DEVELOPMENT COMMITTEE

Chair: Kellie Brownlow, PODO

Vice-Chair:

At-Large Directors

• Serve as Awards Committee unless otherwise appointed (annually in Summer/Fall)
• Serve as Membership Recruitment and Member Services Committee (ongoing)
• Chair or participate in functional committees (historic preservation, transportation, urban design, and economic development) (ongoing)
• Provide notice of First Friday’s (District 3 Director)
• Organize district events (as appropriate)
• Prepare news releases on district activities (as needed

• Provide liaison with preservation planners
• Provide input to the programs committee on conference sessions of interest to preservationists
• Assist awards committee in the administration of an annual historic preservation award
• Market fall conference and other chapter activities among preservation planners

HISTORIC PRESERVATION COMMITTEE

Chair: Paul Forgey, AICP

Vice-Chair:

Urban Design Committee

• Provide liaison with urban design professionals
• Provide input to the programs committee on conference sessions of interest to design professionals
• Market fall conference and other chapter activities among urban design professionals

URBAN DESIGN COMMITTEE

Chair:

Vice-Chair:

Economic Development Committee

• Provide liaison with economic development professionals
• Provide input to the programs committee on conference sessions of interest to economic developers
• Market fall conference and other chapter activities among economic development professionals

ECONOMIC DEVELOPMENT COMMITTEE

Chair: Bill Bryant

Vice-Chair:

Transportation Committee

• Provide liaison with transportation planners
• Provide input to the programs committee on conference sessions of interest to transportation planners
• Plan or participate in planning the programs for district event (MPO transportation)
• Market fall conference and other chapter activities among transportation planners

TRANSPORTATION COMMITTEE

Co-Chair: Mary Huffstetler and Tim Preece

District Director Responsibilities

In addition to informational brochures, the following materials and/or information should be available for District Directors to share with current and prospective members.

• Organizational chart (APA, GPA, Committees and contact info).
• List of current Board members! Map of districts.
• Mission Statement, Goals and Work Program.
• Calendar of current events.
• Agenda for upcoming Board meeting and past minutes.
• Copies of newsletters.
• List of APA resources and publications.
• Promotional material for CPI, GPA conferences.
• Distribute GPA Welcome Kits.
• Chair GPA Committees.
• Communicate with GPA Board on matters important to their membership.
• Assist with GPA functions within their region.
• Assist GPA in assessing needs of membership and district.
• Organize and facilitate district events.
• Represent GPA at non-GPA functions.
• Enhance GPAs role in promoting better development in Georgia.
• Enhance GPAs role to help planners.
• Enhance GPAs work with other related organizations.

POSTED AUGUST, 2007