LCI Plan Major Update

The City of Sugar Hill, Georgia (the “City”) is now accepting sealed proposals from qualified vendors for a major update to the 2005 Livable Cities Initiative (LCI) Plan. More information provided here.

All submittals are due in the Office of the Planning and Development Department located at 5039 West Broad St, Sugar Hill, Georgia 30518, no later than 12:00 p.m. on Monday, June 5th, 2017.

I. General: The work to be accomplished is in support of the following Atlanta Regional Commission (ARC) sub-element:

702 CAS – Livable Centers Initiative Investment Policy Studies (LCI)

II. Area covered: All the necessary services provided in this subgrant contract will support the study of LCI-related programs and projects within the City of Sugar Hill (see Exhibit A-1, Study Area Map).

III. Goal: The Atlanta Metropolitan Transportation Planning Area is included in a non-attainment area for ozone under the Clean Air Act Amendments of 1990. Because of this designation, the region must look toward better development practices that support increased use of transportation modes other than single occupant vehicles (SOV) to help reduce emissions and meet air quality requirements. The LCI Program seeks to increase the use of alternatives to driving alone by developing transportation projects and other programs to improve accessibility, expand mixed-uses, utilize transit and support further development in the study area. Evaluation of the existing structure and development of likely scenarios should produce recommendations for future investment that support ARC’s Livable Centers Initiative Program.

IV. Work Tasks:

The City of Sugar Hill will prepare a major update to their existing LCI study. The purpose of this update is to keep the LCI plan relevant and produce new recommendations for implementation. The overall intent of the LCI plan should not change and updated goals, policies and action strategies must remain consistent with the LCI program goals.

The work to be accomplished under this contract is divided into the following tasks:

Task 1 – Existing Plan Assessment
The sponsor will conduct a thorough review and assessment of the existing LCI plan and any subsequent updates. The focus of the assessment will include, at a minimum, the following:

  • Review the most recent LCI 5-year action plan and identify the status of each item listed (use ARC template)
  • Review the recommendations and proposals of all other non-LCI plans and each item’s status or relevancy
  • Review existing plans’ proposals for future land uses, development, zoning, transportation and public facilities and compare to conditions “on the ground” today.
  • Conduct additional technical analysis on targeted subareas that have changed significantly since the last plan update, may include traffic analysis, walkability assessment,
  • Identify issues in reaching full LCI plan consistency with local development regulations and other obstacles to plan implementation.

Task 2 – Market Analysis
Prepare a market or fiscal feasibility analysis that supports the plan recommendations and ensures the proposed plan is realistic.
The focus of the assessment will include, at a minimum, the following:

  • Level of market opportunity and depth by land use and product type (i.e. how much and what type of retail is needed, overbuilt, etc.)
  • Demand and feasibility assessment for retail, office, and industrial within the LCI area and assessment of competing retail, office, and industrial districts to the LCI area.
  • Demand and feasibility for recreation and tourism based uses within the LCI area.
  • Identify best practice and/or new development incentives or financing mechanisms for including public and private sources of funding.

Task 3 – Public Input
The goal of this task is to develop a local planning outreach process that promotes the involvement of all stakeholders in the study area, with efforts and accommodations made to include low to moderate income, minority, and elderly or disabled citizens. The sub-grantee will identify all stakeholders and facilitate their involvement in the study process. These tasks will be documented through meeting notices, meeting summaries and other written communications. Responses and acknowledgement of public comments will be addressed in the study reports. The public involvement process shall, at a minimum, include the following components:

Project Management Team
The sub-grantee shall establish a Project Management Team that includes a representative from the sub-grantee, the consultant, and ARC. This team shall meet or hold a conference call monthly to discuss the study progress and advise on public involvement and other planning process issues.

Core Team
A core team shall be established that includes the members of the Project Management Team along with a representative from key stakeholder groups in the study area. The Core Team must include representatives from relevant state, regional and local government departments responsible for land use planning, transportation and housing (including applicable housing authorities/agencies). Representatives from non-profit organizations that provide services in the study area should also be included on the Core Team. The Core Team will meet monthly.

This team shall, at a minimum, meet one week prior to each of the general public meetings described below. The key responsibility of the Core Team is to review and comment on materials to be presented at public meetings, help advertise meetings, and distribute information to the larger community.

General Public Meetings
During the study process, the sub-grantee shall make a reasonable effort to involve all stakeholders in the study area, including property owners, residents, business owners and employers/employees. The public involvement process should include a variety of methods, times, and techniques to reach the broadest range of stakeholders possible (i.e. workshops, charrettes, forums, surveys, open houses, community events, etc.) and should seek to include family and child-friendly formats to the extent possible. The Project Team and Core Team must be notified of all meetings taking place.

A minimum of three (3) General Public Meetings, in a format determined by the project team, must be held. The following topics/milestones should be covered by the public meetings (at a minimum):

  • Provide overview of study process, the goals of the study, key dates, and opportunities for public input.
  • Solicit opinions on goals and objectives of the study, and needs, strengths, weaknesses, opportunities and threats in the study area.
  • Review preliminary findings, present draft plan and gather comments.
  • Seek approval for final plan documents.

Final Plan Review and Transportation Coordination Meeting
A transportation project coordination meeting, and final plan review by ARC, is required to be conducted prior to finalizing the LCI plan recommendations. A single combined meeting can be held in lieu of two separate meetings if feasible. To ensure the transportation projects are feasible, the coordination meeting should include all affected organizations (such as GDOT, Gwinnett County, City Public Works, etc.) to discuss potential projects prior to the transportation improvement list being finalized.

Task 4 – Update/Develop a Plan
Review the existing plan and update the goals, policies, and action strategies based on the findings of Task 1, 2, and 3 along with changing conditions/priorities in the community. Prepare a detailed development concept plan. At a minimum, this study will assess and update the subject area’s current land use patterns, transportation patterns and urban design elements, including pedestrian, bicycle and transit access; access to jobs, retail and neighborhood services; diversity of dwelling types; and design for healthy living and social interaction. This analysis should be coordinated with other completed studies, programs, developments and organizations. At a minimum, this study will evaluate and address the following information:

1. Existing conditions, land uses, zoning, transportation facilities, environmental constraints, previously completed plans and studies, permitted developments and projects in the pipeline.
2. Development concept plan, overallvisions and goals, and land use and policy proposals that address:

  • Efficiency/feasibility and mix of land uses appropriate for future growth including new and/or revised land use regulations needed to complete the development program.
  • Mixed-income housing, job/housing match and social issues.
  • Urban scale greenspace and pocket parks.
  • Economic development strategies that would support the study area, including strategies related to tourism and recreation as appropriate.

1. Transportation assessment and recommendations which include:
• Transportation demand reduction measures.
• Internal mobility improvements including traffic calming, pedestrian and bicycle circulation, transit access, and safety and security of all modes.
• Continuity of local streets in study area and extension of the street grid.
1. Implementation strategy that has the support of the community and public and private stakeholders, and addresses community organization, management, promotion, and economic restructuring to ensure implementation.

Task 5 – Prepare Project Deliverables
The goal of this task is to compile the results of the overall work effort, the study process, relevant findings, and recommendations into a final study/plan document. The final study document shall include the following (not necessarily in this order):

  • Summaries of the plan development process:
  • A description of the study process and methodology, data gathering techniques and findings, and general outcomes.
  • A description of the public participation process used to achieve a community-supported program of improvements.

Existing conditions summary, including:

  • Maps, concept illustrations, and other graphic representations to support the plan including (but not limited to): the study area, existing land use, future land use, existing transportation facilities, and proposed transportation improvements.
    • Existing and projected population and employment data, including the following:
      o Number of existing and anticipated housing units and population
      o Distribution of proposed housing units by type
      o Number of existing and anticipated jobs
      o Square feet of future non-residential development
  • Identify locations of stream buffers, floodplains, and potential stormwater management issues

Market/Fiscal Feasibility Analysis:
Include a summary of the market study findings in the planning document and executive summaries, and provide the full market/fiscal feasibility report as an appendix.

Implementation Strategy:

  • Describe the organizational structure and process that will be used to ensure the action plan items are implemented. Focus should be given to collaboration opportunities with other organizations and strategies to ensure continued support from local elected officials, citizens and businesses.
  • A 100-day Action plan shall be developed to include no-cost or very low-cost actions and organizational steps needed to keep momentum going and the stakeholders involved and sharing responsibility for the plan’s success.
  • An evaluation process used to monitor plan implementation and update the action plan every five years (or more often if need), should be identified.

Five-year Implementation Plan (aka Schedule of Actions): Using the “5 Year Implementation Plan” template provided by ARC, create a list of all actions and projects that are planned in the study area to implement the study goals, programs, and projects. Schedules should include estimated start date, completion date, cost estimate and responsible party. This short term implementation plan should include specific actions that implement the LCI plan, including, but not limited to:

A prioritized description of transportation improvement projects (local, state and federal) that will support the study area goals;

Description of housing strategies, particularly for affordable and mixed income housing developments, that support a job-housing match, aging in place, and efficient utilization of transportation facilities in the study area; and,

A description of the changes necessary within the comprehensive plan, zoning ordinance, development regulations or other locally adopted plans or policies to support the concept plan, including a committed schedule for adopting such changes.

Format of Final Deliverables:

  • One (1) printed copy of the complete final report and appendices (8.5”x11”)
  • PDF file of Final Report and all appendices
  • The 5-Year Implementation Plan in Excel using the ARC template.
  • All electronic files in their original formats (e.g. MS Word, Excel, InDesign, etc.) with supporting graphics and GIS shape files.

For more information, please visit the website.